Town council members voted unanimously on a secondary motion to table Policy No. 24: Procedures for use of the Union Pacific Dining Lodge and the Povah Community Center, at the regular town council meeting on Tuesday evening.
Council member Mary Phillips was absent from the meeting.
Policy No. 24 involves rate structures for renting either facility and council members will decide more specific rate changes in the future.
"The point to address this was a significant loss," town Operations Manager Jamie Greene said, in regards to Policy No. 24.
Figures show that the average annual loss for each facility is upwards of $10,000 and that figure doesn't include employee time spent managing and cleaning the two facilities.
Council members mulled over the commercial events and uses versus community events and uses for each facility.
"This (proposed changes to the policy) addresses the fees," Greene said.
The rental rates for each facility are currently really low, according to comparisons that Greene did with other structures, using facilities like the Story Mansion in Bozeman, as an example.
"This is to clean things up and close the gap between what it costs to operate those buildings and what we are collecting from the folks who use those buildings," Greene said.
Council members Tom Nesbitt and Brad Schmier agreed that a closer look needs to be taken at the current rate structures and what they will be in the future.
In other business, the town received 66 applications for the Operations Manager position, with 22 applications meeting the minimum requirements for the job.
Council members asked to receive copies of all the applications and will continue discussions regarding the selection process for a new Operations Manager at a work session on Thursday, Nov. 10.
Council members voted on additional items on Tuesday's agenda and unanimously approved a lot aggregation in the Madison Addition, located at Block 3. The lot aggregation will include lots 9 and 10.
An amended healthcare agreement with Community Health Partners, that services the medical clinic, was also approved with some minor verbiage changes, for the next year.
In Section 8 of the agreement, outlining risk share, it will now read that the town of West Yellowstone and CHP agree to share the financial risk anticipated in calendar year 2012. Each party will pledge up to $25,000 to cover the financial shortfall anticipated in CHP's net operating income, determined in accordance with its usual practices, exclusive of any capital improvements or purchases.
The healthcare agreement is similar to the one that council members supported this past year, by again pledging up to $25,000 to cover anticipated financial shortfall in CHP's net operating income.
The West Yellowstone Chamber of Commerce submitted an application to maintain an encroachment. The Chamber of Commerce wishes to place the Christmas tree at the southwest conversation corner near the Dairy Queen, where their tables are set up in the summer months, at the intersection of Madison Avenue and Canyon Street.
Chamber of Commerce director Marysue Costello stated in the application to maintain an encroachment that the Chamber of Commerce anticipates that the tree and the supporting snow will cover the entire conversation corner as well as some of the sidewalk to the south of the corner. The tree would be put up on or after Dec. 1 and would be removed by Jan. 10, 2012.
Council members discussed the safety of having the tree at that location, especially with a large number of children being present at the annual light up event and advised that it would be a good idea to have Public Services there when the tree is being set up this year.
The next work session is scheduled for Tuesday, Nov. 8 and the next regular town council meeting is scheduled for Tuesday, Nov. 15 at 7 p.m. Both of the work sessions and the town council meeting will be at the Povah Community Center.